The work of a board of directors is mostly based on holding various meetings and gatherings. Frequent business meetings can turn into routine and boring work, which in turn will affect their efficiency. But don’t feel bad about that – there are quite a few tips on how to organize a board meeting without the risk of boring everyone involved. We suggest learning about some of them.
Why do you need to keep an eye on the general mood at a board meeting?
If you think board business meetings don’t need intervention and improvement, you’re wrong. According to the developers of https://board-room.org/, improperly structured board meetings lead to poor board performance and can even hurt the entire company. Even the most boring work can go on without difficulty for those involved, and the work of the board of directors is no exception. Here are some simple practices to better organize the work of the board of directors.
Pay proper attention to preliminary preparation
The key to successful meetings is time management. In order not to make life difficult for yourself and the participants of business meetings, it is better to optimize the time spent on routine tasks. Therefore, in order not to delay consideration of every item, we recommend collecting all necessary decision-making materials in advance and making them available to all participants.
Watch your voice
In board meetings, especially online, the tone and tempo of the speaker’s voice plays an important role. Make sure that the speaker’s voice is not monotone and uniform during speeches. But don’t go to extremes – too much tone and too much tempo will prevent you from hearing important information.
Create a relaxed atmosphere
Yes, you should use the board meeting time to the maximum benefit, and not waste it on trifles. But it’s also a good idea to make light, casual small talk at the beginning of the meeting. This can help defuse tension and put participants in the mood to work in a comfortable environment.
Ask leading questions
Sometimes business decisions are made with only a few board members present. Or it’s impossible to make a decision because of low attendance. To avoid this, you can use various leading questions that can be asked after the main report on a point, as well as addressing them to participants with low involvement.
Distribute the roles of participants beforehand
When setting the agenda for a board meeting, it is also important to immediately identify the main speakers for a particular item and secure them on a public board portal. You should also select the chairman and secretary of the meeting in advance if the meeting procedure does not provide for their selection directly during the meeting. In this way, you can not only prepare effectively for the business meeting, but also give the meeting participants themselves the opportunity to influence the speed and quality of the entire board.